Documentation Specialist

Catalyx is seeking a Documentation Specialist to join our team and work on our customer site in Cork.

Who We Are:

Catalyx specializes in the science of operational processes. With a footprint across North America and Europe, the company carefully automates and services R&D, production, packaging, and delivery processes—globally—with a sophisticated blend of products, technologies, and lifecycle services. The company was formed in 2022 after CXV Global (Crest Solutions, Xyntek, and VistaLink) and Panacea Technologies joined forces. For over three decades, Catalyx’s partnership-based culture has helped organizations in production-intense, highly regulated industries optimize their operational efficiency, performance, and safety. To learn more about the company's experience and comprehensive suite of capabilities and solutions, visit www.catalyx.ai.

The Role:

The Administrator / Documentation Specialist will be responsible for the creation, organisation, control, and management of key documents, ensuring accuracy, accessibility, and compliance with regulatory requirements. The role will involve collaborating with cross-functional teams, implementing document management best practices, and ensuring smooth information flow across departments.

Responsibilities:

• Create, edit, and maintain technical documents, SOPs, policies, user guides, and records.

• Develop and oversee document control systems, ensuring version control, accessibility, and regulatory compliance.

• Review and proofread documents to ensure accuracy, clarity, and alignment with company standards.

• Coordinate document workflows between departments, liaising with subject matter experts and project teams.

• Support preparation of documentation for audits, inspections, and regulatory submissions.

• Conduct regular internal audits of document systems to ensure consistency and completeness.

• Provide training and support to staff on document management processes and tools.

• Assist with general administration tasks, including scheduling, reporting, and supporting departmental activities.

• Maintain secure and organised filing systems (both electronic and physical) for easy retrieval.

• Contribute to continuous improvement initiatives in documentation and administrative processes.

Responsibilities:

• 5–7 years’ experience in administration or documentation management, ideally within a regulated or technical environment.

• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook).

• Familiarity with document control or office management systems.

• Excellent written and verbal communication skills.

• Strong organisational skills with the ability to prioritise multiple tasks.

• High attention to detail and accuracy.

• Collaborative team player with strong interpersonal skills.

• Problem-solving mindset with the ability to streamline and improve processes.

Why Join Catalyx?

At Catalyx we understand that our people are our greatest asset. For this reason and many others, we take care of them. The team in Catalyx benefits from a Total Rewards package. This includes great personal benefits and professional growth opportunities.

Catalyx is an Equal Opportunity Employer. We are committed to creating a diverse and inclusive workplace where all individuals are valued, respected, and supported. We do not discriminate on the basis of race, colour, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability, veteran status, genetic information, or any other characteristic protected by applicable law. We encourage applications from all qualified candidates, regardless of background, and strive to create a welcoming environment for everyone.

At Catalyx, we are committed to attracting the best global talent. We proudly support our international employees by offering assistance with Critical Skills Visa applications for eligible candidates.